Discover how to navigate South Africa’s uFiling system for managing Unemployment Insurance Fund (UIF) contributions and claims. This guide provides step-by-step instructions for employers and employees to register, declare, and pay UIF contributions online.
To streamline the process of declaring and paying UIF contributions, the Department of Employment and Labour introduced uFiling, a free online platform that replaces manual submissions. This guide offers a comprehensive overview of uFiling, detailing its benefits and providing instructions for both employers and employees on how to effectively utilize the system.
uFiling South Africa
uFiling is a secure online service that enables employers—both commercial and domestic—as well as agents and tax practitioners to:
- Declare and pay UIF contributions online.
- View and manage previous declarations and contributions.
- Receive notifications about upcoming declarations.
- Submit claims for various UIF benefits.
- Track the status of benefit applications.
How to Register on uFiling
To begin using uFiling, follow these steps:
- Navigate to the official uFiling portal at https://ufiling.labour.gov.za/uif/.
- Click on the ‘Register’ button located at the top right corner of the homepage.
- Choose the appropriate option: Commercial Employer, Domestic Employer, Labour Practitioner, or Sole Proprietor
- Enter your identification number, full name, email address, and phone number.
- Create a secure password and confirm it
- A One-Time Pin (OTP) will be sent to your provided email or phone number. Enter the OTP to validate your registration
- Once verified, you can log in using your credentials and start utilizing uFiling services.
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Employer Functions on uFiling?
Employers can perform various tasks on uFiling, including;
Adding Employees:
- Input employee details such as identification number, employment start date, and salary information.
Submitting Declarations:
- Monthly declarations can be submitted by confirming or updating employee information and salary details.
Making Payments:
- Pay UIF contributions directly through the platform using integrated payment options.
Viewing Payment History:
- Access records of all payments made, including dates and amounts
Managing Employee Records:
- Update or terminate employee details as necessary
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Employee Functions on uFiling
Employees can utilize uFiling to;
Apply for UIF Benefits:
- Submit claims for unemployment, maternity, illness, adoption, and dependent benefits
Track Application Status:
- Monitor the progress of submitted claims and receive updates
Submit Supporting Documents:
- Upload necessary documentation to support benefit claims.
View Benefit Payment History:
- Access records of benefit payments received
Frequently Asked Questions (FAQs)
Who can use uFiling?
- Employers (both commercial and domestic), employees, agents, and tax practitioners involved with UIF contributions and claims.
Is there a fee to use uFiling?
- No, uFiling is a free service provided by the Department of Employment and Labour.
How secure is uFiling?
- The platform employs advanced encryption and security measures to protect user data.
Can I update my banking details on uFiling?
- Bank details can only be captured once on the uFiling system. To update them, download the UI2.8 Form from the Department of Labour website, complete it, and email it to VOsupport@labour.gov.za.
What should I do if I forget my password?
- Use the ‘Forgot Password’ feature on the login page to reset your password.
For more detailed instructions and information, Download PDF
