Matric Certificate Re-Issueing Application Form.
Students wish to apply for re-Issueing of matric certificates for many reasons, here on this page are guidelines on how to apply for which ever one you wish to and also the specific application for for each of it. Read on.
Applying for a Re-issue of a certificate (change of particulars)
For all certificates issued, candidates are allowed a twelve month period from the date of issue for any corrections to be effected. A change to an original certificate will not be considered unless the original certificate (not replacement) is returned.
To change your name on your matric certificate, you must apply to the Department of Basic Education (DBE) or Provincial Education Department (PED) by completing the Re-issues application form.
You must go to the nearest DBE/PED offices in person so that DBE/PED officials can interview you before they make the amendments.
A statement of results may be issued, as an interim record while waiting for the issue of your certificate.
- Re-issue: Administrative errors
Within the six-month period after certification (first issue), but not later than a year after the last examination, a request for a re-issue will be considered in cases where there is sufficient proof that the mistake on the certificate, either with regard to a subject mark, subject choice or a change in result, or some aspect of the personal details, is incorrect because of a registration error by the school or department. - Re-issue: Alteration of Sex Description and Sex Status
In the situation where the Director – General of the Department of Home Affairs has granted an application in terms of the Alteration of Sex Description and Sex Status Act, 2003, and a person’s sex-description has been altered accordingly, the person may, through the Department of Basic Education or Provincial Education Department, make application for re-issue with a change of name/personal details (if requested), and a re-assignation of sex description on the Umalusi data-base.
Who Can Apply for Re -Issueing of Matric Certificate?
If you have lost or damaged your original matric certificate, or you wrote matric in more than one examination sitting and you want to combine your credits to qualify for a National Certificate, i.e. Senior Certificate (SC) or National Senior Certificate (NSC), you may apply online through the e-Matric e-Re-Issue online service on www.eservices.gov.za.
To use the e-Re-issue online service applicants will have to first register as users on the e-Government Portal (www.eservices.gov.za).
- Candidates who have lost her matric certificate
- To make changes where you must have made mistakes on your matric certificate and lots more…
Applying for Replacement certificate: Lost or damaged matric certificate
If you lost or damaged your original matric certificate, you must apply for replacement at the Department of Basic Education (DBE) or Provincial Education Department (PED) by completing the Replacement application form.
You can request for the statement of results while waiting for the issue of your certificate. If the certificate is damaged, you must return the damaged certificate to the Department of Basic Education (DBE) or Provincial Education Department (PED).
How to Apply
- Pay the prescribed fee by postal order at the Post Office, cash at DBE / PED office or by cheque.
- Go to the nearest DBE/ PED offices with the following documents:
- An affidavit stating what happened to your certificate (i.e. if it is lost or damaged)
- the original national/ senior certificate (if it is damaged), this is not applicable if it is lost
- The original identity document (ID) and a certified copy.
- Alternatively you can download form, fill it in and post it with the attached documents including the postal order to: Private Bag X895, Pretoria, 0001
Note: You may apply and pay for the re-issue ONLINE (www.eservices.gov.za).
Applying for Replacement certificate: Change of status
If you wrote matric in more than one examination sitting and you want to combine your credits to qualify for a National Certificate, i.e. Senior Certificate (SC) or National Senior Certificate (NSC), you must apply for Replacement certificate: change of status. The department does not automatically combine your credits, unless you wrote a supplementary examination.
You can apply for confirmation statement of results while waiting for the National Certificate.
How to Apply
- Pay the prescribed fee by postal order at the Post Office, cash at DBE/PED office or by cheque.
- Go to the nearest DBE/PED offices with the following documents:
- Your results from all examination sittings
- The original identity document (ID) and a certified copy.
- The proof of payment
- Alternatively you can download form, fill it in and post it with the attached documents including the postal order to: Private Bag X895, Pretoria, 0001
Requirements for Matric Certificate Re-Issueing Application
- Certified copies of the candidate’s old and new Identity Documents
- A detailed sworn statement (affidavit) by the candidate
- The original certificate
- A letter from the Department of Home Affairs confirming that it has, on behalf of the person in question, acted in terms of Section 27(A) of the Births and Death Registration Act, 1992, and that it has altered the sex description (and the names) of that person
- Application form obtainable from the DBE/PED
It should be noted that the previous certificate is cancelled when a replacement certificate is issued. Should it happen that a candidate find a certificate that was lost/replaced, then the candidate should know that the certificate is invalid.
How to Apply for Re-Issueing of Matric Certificate
To apply, follow the steps below;
- Pay the prescribed fee by postal order at the Post Office, cash at DBE/PED office or by cheque.
- Go to the nearest DBE/PED offices with the following documents:
- your original national/ senior certificate and a certified copy
- Identity document (ID) and a certified copy of your ID
- an affidavit stating the reasons for alteration (detailed one)
- confirmation letter from the Department of Home Affairs
- Birth certificate. If you don’t have a birth certificate you must bring a clinic card, baptismal certificate, or school report that states your name and date of birth.
- Alternatively you can download the form, fill it and post it with the attached documents, including the postal order or cheque, to: Private Bag X895, Pretoria, 0001.
How long does re-issueing of matric certificate take?
It takes four to six weeks from the day of application for a Re-Issued certificate to be completed
How much does it cost?
- Re-issue certificate (Administrative errors): R153
- Statement of results: R55
- These fees are valid from 01 April 2022 until 31 March 2023.
Can I Change My ID Number On My Matric Certificate?
Yes, you can change your ID number on your Matric Certificate.
How to Change ID Number On Matric Certificates
Go to your nearest Department of Basic Education (DBE) Provincial or District office and fill in the application form
Attach the following documents:
- Certified copies of old and new Identity Documents
- A detailed sworn statement (affidavit)
- Your original Matric Certificate
- A letter from the Department of Home Affairs confirming that the Department has changed your ID number
Proof of payment
Supporting Documentations
Electronic copies of the following supporting documents will be required during the online application process:
For lost or damaged certificates:
- An affidavit stating what happened to your certificate (i.e. if it is lost or damaged);
- The original national/ senior certificate (if it is damaged), this is not applicable if it is lost;
- A certified copy of your identity document (ID); and
- Proof of payment.
For combination of results:
- Your results from all examination sittings;
- A certified copy of your Identity Document; and
- Proof of payment.
Matric Re-issueing Application Form
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Note:
A certificate cannot be issued on the same day that the application is submitted. The processing time is 1 – 6 weeks under normal circumstances.
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